Planning & Policies

Securing Room & Dinner Reservations

To secure dinner-only and room reservations, Evins Mill requires a credit card on file but with one exception does not process payment in advance. To secure the three-bedroom Halcyon Penthouse, Evins Mill will process the card on-file for $300/night.

Room Cancellations

• To discourage would-be patrons from reserving rooms unless they are confident of their travel plans, Evins Mill charges a modest cancellation fee of $25/room night regardless of how far in advance the cancellation is communicated. 
• To avoid a full cancellation charge, guests must call in a cancellation seven days prior to their arrival date. For example, a Friday room reservation requires notification by 5:00 p.m. the preceding Friday.

• For reservations secured less than seven days in advance, guests must call in a cancellation the day after making the reservation to avoid a full cancellation charge. For example, a Friday room reservation secured the preceding Tuesday requires notification by 5:00 p.m. on Wednesday.

• In the case of a late cancellation and Evins Mill is able to re-book the cancelled room, "no harm, no foul." If Evins Mill is unable to re-book the room, it will process the card on file 50% of the value of the reservation. 
• If the late cancellation is the result of impassable roads, guests may apply the full 50% to a future reservation within the next year on any night(s), subject to regular reservation guidelines. 
• If the late cancellation is for any other reason and is communicated by 10:00 a.m. on day of check-in, guests may apply the full 50% to a future reservation within the next year, but only on designated evenings. 
• If the late cancellation is communicated after 10:00 a.m. on day of check-in, guests may apply half of that 50% to a future reservation within the next year, but only on designated evenings.
• When applying the 50%, or half the 50%, to a future stay, it must be applied to a reservation with the same number of room nights as the original reservation. For example, the fee associated with a cancelled two-night reservation must at minimum be applied to a future two-night reservation, or to two one-night reservations.

Dinner/Brunch Cancellations

To cancel a dinner or brunch reservation and avoid a potential penalty, guests must call by 5:00 p.m. the day prior to the reservation. In the case of a late cancellation, if Evins Mill is able to re-book the table, "no harm, no foul." If Evins Mill is unable to re-book the table, it will process the card on file for 50% of the value of the reservation. Guests may not apply that 50% payment to a future reservation. 

Day-Tripper Pre-Payments & Cancellations

Day-tripper reservations require pre-payment in full. To cancel a day-tripper reservation and avoid penalty, guests must call in a cancellation by 5:00 p.m. the day prior to the reservation, in which case Evins Mill will apply the pre-payment to a future reservation. In the case of a late cancellation, pre-payments are forfeited.

Elopement Cancellations

To secure their services, our elopement partners at We Eloped Nashville require a 50% deposit at the time of booking and the remaining 50% one month prior to the elopement date. Deposits to We Eloped Nashville are non-refundable, though in some circumstances may be applied toward a future date, as long as it is within one year of the originally schedule date. In such cases, the deposit or deposits must be applied toward the same package originally booked rather than a more modest package.

Evins Mill requires a $500 deposit one month from the elopement date. The Evins Mill elopement deposit, which is separate from room reservations, is non-refundable but may be applied toward a future date, as long as it is within one year of the originally scheduled date.

Left & Found

• Evins Mill stores, labels, and registers left items at its "left & found" container in the Main Lodge office and retains such items for 60 days, at which point it will dispose of unclaimed items.
• Upon request, Evins Mill can mail left items to their owners and requests the latter cover the postage. Or for guests who live in the Nashville area, Evins Mill can transport left items to its Nashville office where they can be retrieved at no charge.
• Should a guest depart with room key in pocket, they may remit the key to P.O. Box 606, Smithville, TN 37166, or if more convenient may drop it off at our Nashville office at 2820 Dogwood Place, Suite 102, Nashville, TN 37204.

Other

• Firearms are not permitted in publicly accessible spaces or within overnight accommodations, including the Main Lodge, Gristmill, Creek Side Guest Houses, Solstice Lodge or on the grounds in general, as authorized by T.C.A. 39-17-1359.

• Evins Mill is the exclusive provider of beer & mixed drinks in public spaces with one exception - guests may provide their own wine at dinner for a modest corkage fee.

• Guests hike and swim at their own risk. 
• We have been friends to multiple non-human creatures for many years and like many folks prefer not to board our pets while away. That said, we've also found that not everyone is as fond of our furry friends as we may be. To that end, pets are not invited, aside from certified service animals. Please see below for information about South Paw Bed & Bath.